There are so many reception venues available for weddings these days and choosing the right one for your wedding could be quite daunting, but it doesn't have to be. There are some key factors you need to take into consideration which will make your decision a lot easier in choosing the right venue for your wedding day.
If you have set a specific date, then you need to find out if the reception venue is available. This may seem simple enough but many wedding reception venues are booked many years in advance, especially during peak season and Saturday evenings are the biggest in demand. But if you have your heart set on a particular venue then be prepared to change your wedding date to avoid disappointment.
There are now many couples who have saved money just by choosing to have their wedding day either on a Friday, Sunday or in some cases during the week. Some couples are cutting further costs by thousands of dollars, simply by just having their wedding off peak. If you don't mind having your wedding during winter time you could potentially save many thousands of dollars off your budget. During winter time many receptions and venues nearly go into hibernation. Some venues are very quiet and they are willing to drop their prices, some will drop a staggering amount just to have a booking. The same goes for many other parts of the wedding industry including wedding photographers, videographers, bands DJ’s MC’s and many more all willing to drop a significant amount off their prices just to work in winter and the winner will be you.
Some couples are put off by the thought of bad weather for outdoor footage, but sometimes choosing to have your wedding during winter time can turn out to be a blessing in disguise as some of the best videography and photography shots are taken indoors. With the right experienced professional people, finding amazing indoor locations for you, your photos and video will look absolutely breathtaking. Many of those indoor photographs and video shots could turn out to be better than photos taken outside during the scorching heat. But you need to ask for the discounts up front as some may overlook to offer it at first until you request it.
You need to decide on the amount of people you will be inviting to your wedding to determine if the size of the venue is appropriate for your guest list. It is better to have a wedding in a smaller venue if your guest list is under a hundred, as this gives the impression of a bigger wedding. Some couples have made the mistake of unnecessarily paying a lot more money hiring a bigger venue for a small guest list and their wedding fell flat and seemed very quiet and empty. The opposite is true as well and the last thing you want is to have your guests sitting too close to one another because your venue was too small for the group you are inviting.
There are countless venues with different packages to choose from and some will be more attractive than others. But the reality is, not every venue will fit within your budget. You need to determine what you can and can't afford and do you really need to have a 5 course meal or could you get by with a 3 or even a 2 course. Does the venue provide meal options to suit your guests if needed, including guest which may be vegetarians, some children, gluten-intolerant guests or some with religious food obligations.
Some venues can be very flexible with pricing per head dependent on your guest list number. The more you invite the lower the price per head the venue can discount and as we have previously mentioned if you choose a day other than a saturday evening you could save potentially manny hundreds of dollars as well.
These days more and more weddings are being held further out of the metropolitan area like the vineyards of the Yarra Valley. You may want to consider if there are accommodations for your guests and if they could provide further discounts if many of your guest took up rooms to stay overnight.
If you have many guests arriving from overseas or interstate you may be able to get further discounts for your guests for bulk accommodation bookings or if some of your guests wanted to take up the opportunity to stay overnight to save them the trip of a long drive home late at night.
Most reception venues have adequate parking for all of your guests, but more and more couples are choosing to get married in very unorthodox locations which might impede on parking for your guests. You may need to take this into consideration when searching for your wedding reception venue.
When viewing photographs of receptions and wedding venues, don’t assume everything you see in the pictures is included in the price. Not all venues will provide all decorations including chair coverings and table decoration so ask for complete clarification on what is included in the price.
In most cases the venue will inform you if they don't serve alcohol during your consultation, but to avoid wasting time, try to find out prior to your meeting. Some venues may require permits and, without one, you won’t be able to serve any alcohol. Some venues may require the couple to source their own permits as well. So all this needs to be clarified in advance to avoid any mistakes. It may not be clearly stated on their website, so make a quick phone call or send a quick email requesting more information to avoid confusion and wasting time.
If you decide on an outdoor celebration, whether you’re holding it in a public garden or at the gardens of the reception venue, be sure to have a plan B in place in case the weather turns out to be unkind. May couples have made the terrible mistake of not having a plan B and having their most special day ruined by the sudden weather change.
Once you have found your perfect wedding reception or venue you need to book it in immediately and pay your deposit to ensure your wedding date is firmly secured for you.
With a little bit of extra care and well planning you can avoid unnecessary mistakes and save a lot of money.